But if you can make a four-step process you do several times daily into one click, you will be glad you did. Quick Steps are simple automations relating only to actions you do in Outlook. You could create many of these: R&F Smith Corp, R&F Big Client and so forth. There is a Create New command to build new Quick Steps. You can use the arrow in the lower right-hand corner to expand the view. Open an email in Outlook and you see the Quick Steps in the Ribbon at the top. Instead of just replying you can automate filing the original email in a particular folder when you send the reply instead of leaving it in your inbox. Outlook users can quickly and easily automate several email actions to run sequentially. If an assistant general counsel is added or replaced, you just edit the Quick Step.ДЄnother great Quick Step is Reply and File. You can automate that in less than a minute. Or ten clients with similar requirements.

In the Name box, type a name for the new Quick Step. Click an action type from the list or click Custom. In Mail, on the Home tab, in the Quick Steps group, in the Quick Steps gallery, click the Create New Quick Step. However, suppose you have a corporate client who always wants the same four people copied on an email. Quick Steps and Quick Parts in Outlook provide you with time-saving shortcuts to messaging. That is not a huge time saver, but it is definitely quicker than opening a blank email and adding them both in the To: field. When I use it, it opens a blank email already addressed to Julie and Nickie. There are two other people in my Department, Nickie Day and Julie Bays. One of the pains of emails (and Outlook) is that there is a 20MB limit for when you want to send pictures or files in your messages. There is a Create New command to build new Quick Steps. Use the Outlook resizing tool to send large picture files. Would you invest just a few minutes doing something that will save you minutes each workday afterwards? Outlook users can quickly and easily automate several email actions to run sequentially. By Jim Calloway, Director, OBA Management Assistance Program

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